How to Save Office 365 Emails as PDF- Verified Guide
Summary: User issue: “Recently, my Microsoft Office 365 account stopped responding, and upon checking, I discovered that my system storage was full. To resolve this, I was considering backing up my Office 365 emails in PDF format, as PDFs are widely compatible. While I came across several methods to save Office 365 emails as PDF in bulk seems risky. Can you help me complete this process smoothly and without any issues?”
Have the same query or need a solution to export your Office 365 emails into PDF? You can rest assured. Through this blog, we will highlight or cover the most suggested techniques. It includes the Office 365 Email Backup Tool and manual way.
First of all, we will describe the importance of saving MS Office 365 emails in PDF format. Thereafter, we will elaborately discuss the methods to accomplish it.
Convert Office 365 Emails to PDF -Why?
You can read this section to learn more about the reasons for choosing PDF file format to keep Office 365 emails.
- You can encrypt your PDF file to prevent unauthorized access.
- As PDF files are portable which helps to keep emails for the long term.
- This format can be easily accessible from different devices and operating systems.
- You do not need an internet connection to access and read PDF files.
Apart from this, there are more benefits of keeping Office 365 emails in PDF.
How to Save Office 365 Emails as PDF?
Here, we have different approaches that can easily complete the task. Out of them, pick the most appropriate method. So, the process can be done without hassle or risk.
#1 Manual Ways to Save Office 365 Emails to PDF
In this section, we will explore the free or native solution for completing this process. However, it comes with several limitations, making it less ideal for business owners or organizations. Additionally, it requires a certain level of technical knowledge to ensure the process is done correctly and to avoid potential issues.
- To start, open your Office 365 account > Outlook.
- Then, select the email message you want to convert or back up.
- Later, tap three dots > Print (Ctrl + P).
- Thereafter, hit Print when the new window screen will be visible.
- After that, click Save as PDF to convert your Office 365 emails into PDF.
If the above method is not suitable for you, follow another technique.
#2 Professional Approach to Export Office 365 Emails to PDF
MacSonik Office 365 Backup Tool is a multifunctional utility that helps in multiple email migrations at once. Other than this, it is easier for users with no or limited technical knowledge to save Office 365 emails as PDF. Additionally, it offers efficient and secure conversion, unlike manual ways. Furthermore, you can choose to export emails with or without the attachments. In addition, this software helps you get rid of identical emails. Apart from this, it has various other advanced features to simplify the process. Besides, it preserves the original folder hierarchy till the end.
Easy Steps to Convert Office 365 Emails to PDF
In this guide, follow the mentioned steps to finish this process as efficiently as possible.
- To begin the process, install and start the Office 365 Backup Wizard on your system.
- Then, enter the correct email address and other required Office 365 credentials to log in. Hit Sign In.
- Later, select the folder to move from Office 365 to PDF. Click Next.
- After that, pick PDF from the Backup As drop-down list of file formats.
- Thereafter, assign the location to save the resultant PDF file in your system.
- In the end, tap Convert. Now, the process will begin automatically.
With the given steps, the process will end efficiently with zero risk involved.
Also Read – Migrate Office 365 Email to Gmail
Conclusion
This blog presents various techniques to start the process. Among them, most technical experts recommend using professional software. This method also supports bulk migration, unlike the manual approach. Despite this, the process of saving Office 365 emails as PDFs can be completed by following just a few simple steps.
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