How to Migrate Office 365 Email to Gmail – Expert Guide

Summary: Microsoft Office 365 and Gmail are popular email platforms with advanced features. To use Microsoft Office 365, it must be installed on your system. In contrast, Gmail can be accessed from any device—whether Mac, Windows, Linux, or mobile—via a web browser. However, many users migrate to Gmail for its advantages. To migrate Office 365 email to Gmail, you can use the Office 365 Backup Tool or other native methods.

Without further delay, let’s dive into the procedure and detailed steps. After reviewing the methods and their comparisons, you can choose the one that best suits your needs.

Different Techniques to Migrate Email From Office 365 to Gmail

In this guide, we will explore both manual and automated methods to complete this task efficiently and smoothly. Each approach will be discussed further one by one.

#1 Move Emails From Office 365 to Gmail:  Manual Technique 

To migrate Office 365 email to Gmail for free, read and follow the steps correctly. 

Step 1. Connect Office 365 in Gmail

Follow the guidance to configure the Microsoft Office 365 and Gmail account. 

1. First, run Gmail on the browser and log into it using the correct credentials if not signed in. 
2. Then, navigate to Gear or Setting > See all settings > Pick Accounts and Import wizard > Import Mail & Contacts.
3. Later, enter the user ID of Office 365 > Continue. 
4. Thereafter, type the password of the mentioned Office 365 user ID and POP username and server. 
5. In the end, tap Start Import to start the process. 

Step 2. Transfer Office 365 Email to Gmail

Once the configuration is done, move your Office 365 emails into the Gmail account. To do this, follow these steps: 

1. Run Outlook and create a new folder inside the Outlook account. 
2. After that, drag and drop or copy&paste emails from Outlook to the newly formed folder. 

Although this method is effective, it comes with numerous restrictions as it is prone to risk. As a result, there is a high chance you might lose small or all emails. Additionally, skipping a single step can lead to data loss. Therefore, you must back up all the emails before using this solution. If not, we have another effective secure method. To learn about it, read this blog further. 

# 2 Alternative Technique to Migrate Office 365 Email to Gmail

MacSonik Office 365 Email Backup Tool is a reliable utility that is equipped with numerous advanced features. Using this software, you can move Office 365 emails to Gmail securely and efficiently whether the emails are in bulk or a few emails. As there is no size restriction, you can freely migrate your Office 365 emails into Gmail or other email services. 

Additionally, this wizard facilitates extraordinary features which is useful in customizing the outcomes accordingly. For instance, if you want to migrate emails, not their attachments, it will effectively exclude attachments from migration. Moreover, the emails will be in the same folder hierarchy as they were before the process. 

Simple Steps to Migrate Email from Office 365 to Gmail

Using these few simple steps, you can easily complete this task. 

1. To Migrate Office 365 Email to Gmail, you have to download and run the Office 365 backup Software on your PC. 
2. Later, enter the accurate credentials of Office 365 to log in. Hit Sign In. 
3. Once you’re done, tick the item you want to move from O365 to Gmail. Tap Next. 
4. Then, pick Gmail and type the Gmail credentials to sign in > Sign In. 
5. Later, press the Start Migration tab and the process will be initiated. 

Also Read – Export Public Folder Calendar to PST

Conclusion

One of the common reasons for this migration is Gmail’s effective and advanced features. Also, it offers a user-friendly interface which is helpful for users to use easily. To migrate Office 365 Email to Gmail, we discussed the manual and professional approach. You can choose the option wisely. However, the professional method is suggested by many technical experts due to its reliability and efficiency. 

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