How to Migrate IMAP to Office 365 Shared Mailbox? Solved

Written By
Shivansh Shukla

Published on
March 3rd, 2025

1 minute Read

Summary: IMAP is a protocol used to transfer emails between IMAP-connected email clients or services. Similarly, users migrate IMAP to Office 365 Shared Mailbox to enhance business productivity by consolidating all emails into a single location. With the centralized approach, it is easier for users to access the same email account to improve collaboration and efficiency. Additionally, it ensures that all team members have access to the same information to avoid errors.

Well, this process might be tedious for users with no technical expertise. Besides, the process can be risky for even technical users, also. Do not Worry! We have verified IMAP Backup Tool to complete this task in minimal downtime with no data damage. First of all, we will begin with reasons to understand the users’ perspective on migration.

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Why Migrate from IMAP to Office 365 Shared Mailbox?

This section will provide different scenarios or benefits of moving your IMAP emails into the Office 365 shared mailbox.

A shared mailbox improves the collaboration by allowing multiple users to manage and respond to emails within a single email account.
Users can access the shared mailbox emails from different devices with a stable internet connectivity.
You can gain control over assessing and responding to emails, such as providing full access or the ability to respond to email in a Shared mailbox.
To use a Shared Mailbox in Office 365, users do not require an additional license, unlike with user mailboxes.

Besides, there are various other advantages of transferring their data from IMAP to MS Office 365. Now, we will discuss the techniques to do it.

Effective Solutions to Migrate IMAP to Office 365 Shared Mailbox

To resolve the user’s query: “Can I migrate IMAP to Office 365 Shared Mailbox?”, read this section carefully. Here, we will discuss the techniques along with the detailed steps to avoid risk and errors. Now, let’s start discussing the procedure.

Step 1. Generate Shared Mailbox in MS Office 365

To start, sign in to your MS 365 Admin Center using correct credentials.
After that, visit Teams & Groups – -> Shared Mailboxes.
Later, tap Add a Shared Mailbox.
Thereafter, enter the required detail in the correct field.
Next, grant permissions to users to access the shared mailbox.

With the above steps, your regular Office 365 mailbox will be converted to a shared mailbox. After this, you need to move IMAP to Office 365 shared mailbox. To do this process, there is no proper manual approach available. If there is no manual technique, you might be wondering which method to choose for migration of IMAP to shared mailbox. Then, you do not need to worry anymore. We are going to provide a perfect approach to do this process.

Step 2. Migrate IMAP Mailbox data to Office 365 Shared Mailbox

MacSonik IMAP Email Backup Tool is one of the best approaches to do this process. This software is filled with various innovative features that help to ease the processing. Additionally, it helps in completing the process in minimal downtime. Apart from this, this wizard enables users to migrate IMAP to Office 365 Shared Mailbox without duplicates. In addition, it allows migrating emails within a particular date range to move required emails into a shared mailbox instead of the entire mailbox. Besides, the process will be risk-free and precise.

Detailed Steps to Migrate from IMAP to Office 365 Shared Mailbox

Read and follow the below instructions carefully to finish this process hassle-free.

To begin, run the IMAP Backup Wizard on your operating system.
Then, enter the IMAP credentials to login.
After that, select the folder that you want to move into a shared folder. Hit Next.
Later, choose Office 365 from the drop-down list.
Thereafter, provide the correct credentials to log in to your Office 365 shared mailbox.
Afterwards, select the location where you want to save the IMAP data.
Lastly, tap the Convert tab to begin the migration process.

Why Choose Us?

By reading this section, you will know why this method is the best option to migrate IMAP Mailbox data to Office 365 Shared Mailbox.

This software allows users to migrate IMAP data to various other IMAP-enabled email clients.
Using this utility, users can convert single or multiple emails from IMAP to Office 365.
Also, this tool helps in migrating emails from IMAP to Office 365 shared mailbox without duplicates.
Additionally, users can choose to exclude or include attachments from the process.
Besides, this wizard enables users to move selective time range emails instead of the whole mailbox.

Other than this, this tool is equipped with numerous advanced features that help users to do this process efficiently.

Also Read – Transfer Comcast Email to Another Account

Conclusion

Here, this blog is helpful for users to migrate IMAP to Office 365 Shared Mailbox. By this process, multiple users can access and respond to email in the same email account. To do this task securely, an automated software is a perfect solution as it gives a risk-free outcome in minimal downtime with no data disruption.

Frequently Asked Questions

Q1. How can I migrate IMAP to Office 365 Shared Mailbox?

If you want to move IMAP to MS Office 365 shared Mailbox, read and follow the mentioned steps.

1.Firstly, change the regular office 365 mailbox to a shared mailbox.
2.Then, install and run MacSonik IMAP Backup Tool.
3.Sign into IMAP using correct credentials.
4.Choose the folder to migrate into the shared mailbox.
5.Select Office 365 option from the drop-down list and login into it.
6.Then, assign the location to save the IMAP data into a shared mailbox.
7.Now, tap Convert to begin the process.