Easily Migrate Hotmail to Office 365 Step-by-Step

Written By
Amelia James

Published on
June 24th, 2024

6 minutes Read

Summary: Users migrate from email client to email client in search of better email communication. One of the most preferable email clients is Microsoft Office 365. Many business operators or organizations need a reliable procedure to transfer data from Hotmail to Office 365. As Office 365 provides numerous advanced services to improve the work quality. In that situation, the Hotmail Backup Tool for Mac will be the right choice to migrate Hotmail to Office 365.

Microsoft owns and operates the Hotmail email service. It is the oldest webmail service. Now, it is also known as the Outlook.com. On the other hand, Office 365 is a cloud-based email client that provides various applications and productive tools for instance, Microsoft Team, MS Excel, and more.

Why Do Users Choose the Office 365 Email Application?

In this section, we will understand the diverse reasons and benefits of Office 365. So, you can move Hotmail to Office 365 without having second thoughts.

Moving into Office 365 helps you enhance work quality and efficiency using productive applications such as Excel, PowerPoint, etc.
With the Office 365 collaborative applications, you can work in a team or collaboration.
It provides numerous advanced security features such as antiphishing, antispam, and more.
You can access the Microsoft Office 365 application from anywhere and on any device.
Microsoft Office 365 facilitates large spaces to store and manage necessary emails in one place.

Migrate Hotmail to Office 365 – Easy Approach

If you want to import Hotmail to Office 365, you can do it using two approaches. Once we explain both methods, you can choose the appropriate one from the discussed approaches. Let’s begin with the manual approach.

Approach 1. Using Manual Approach to Transfer Hotmail Emails to Office 365

If you want to migrate the Hotmail emails to an Office 365 account manually, you must fulfill these conditions. The conditions are:

Must have Good Technical knowledge.
Have enough time for this migration process.
Aware of Microsoft Outlook features and services.

To perform this process, you need to follow four major phases correctly, Otherwise, it leads to errors and data corruption.

Firstly, add your Hotmail account in MS Outlook.
Next, export the PST file from Microsft Outlook.
Link the Office 365 Admin in Outlook.
Lastly, transfer the PST file containing Hotmail emails into Office 365.

Now, let’s discuss these steps to migrate Hotmail to Office 365 in detail.

Phase 1. Add Hotmail Account in Microsoft Outlook

Follow the steps to add your required Hotmail account in the MS Outlook application.

Start MS Outlook for Mac and click the preference tab >> Account tab.
After that, press the (+) sign in the bottom left corner.
Choose the New Account option.
Now, type the Hotmail email address and tap the Continue button.
Type the correct password for the mentioned email address and tap Sign In.
When the process is complete, click the Done tab.

Now, your Hotmail account has been added to your Microsoft Outlook. Now, we will start the next phase.

Phase 2. Export the PST File From Outlook

Run MS Outlook and tap File >> Open & Export option and then select the Import/Export option.
From the new screen, select the Export to a File tab and tap Next.
After that, select Outlook Data File and press the Next tab.
Select the files and folder that you want to export and hit Next.
Next, save the resultant PST file in the desired location.
Click the Finish tab to export the PST file from your Outlook account.

Phase 3. Link Office 365 Admin to Microsoft Outlook

To do this, visit the File option in Outlook and tap Add Account.
Next, type the Office 365 login credentials and click the Advanced option.
Afterward, unmark the Let me set up my account manually option.

By following these steps, your Office 365 account is linked to MS Outlook. Now, import the PST file containing Hotmail emails into the Office 365 application.

Phase 4. Import PST File Containing Hotmail Emails to Office 365

Visit the File section in MS Outlook.
In the File menu, tap the Open & Export and Import/Export option.
Now, choose Import from another program or file option. Click Next.
After that, select the Outlook data file (.pst) option from the list.
Press the Browse button and add the PST file for Hotmail to Office 365 migration.
Choose the required option and select the location to save your imported PST file.
Once you’re done with the above steps, click the Finish tab for a successful migration.

Now, your Hotmail emails will be migrated into Office 365. Besides, we have another reliable method. Let’s understand it in detail.

Approach 2. Using a Professional Approach to Import Hotmail to Office 365

As you can see, this method is long and complicated. You might face heavy data loss due to frequent data transfer. Instead of this, we have an instant MacSonik Outlook.com Backup Tool to complete this migration process in no time. Also, it facilitates numerous features to migrate Hotmail to Office 365 efficiently and smoothly. For instance, you can restrain the attachment from migration. Also, this wizard will help you Delete All Hotmail Emails in Bulk securely. Moreover, it will maintain the data integrity till the process ends.

Quick Steps to Transfer Hotmail Emails to Office 365

Now, follow these steps to get instant results.

Launch the Mac Hotmail Backup Software and enter the Hotmail credentials. Tap Sign In.
Next, select the folder that you want to migrate into Office 365 and hit Next.
Choose the Office 365 email client from the Email Client list and type Office 365 credentials. Click Sign In.
If necessary, use the filters and tap Next to start the process.

Also Read – Backup Outlook Emails to Hard Drive

Conclusion

Using an appropriate approach can help you migrate Hotmail to Office 365 safely. However, you get to know two approaches to complete the tasks. However, if we talk about an instant and risk-free approach, the professional method is the most suggested approach. Through this, you can migrate unlimited Hotmail emails into diverse saving options.