How to Migrate Gmail to Office 365 on Mac?

Written By
Amelia James

Published on
September 23rd, 2021

Updated on
March 28, 2023

8 minutes Read

The migration of Gmail to Office 365 is considered to be the most troublesome process. There are various migration methods for different platforms, but when it comes to the migration of Gmail mailboxes to Office 365 on Mac, users are left with no options. In this blog, we will be providing the apt manual solutions and the software solution i.e, MacSonik Gmail Backup Tool solution to migrate Gmail to Office 365 on your Mac-based systems.

Gmail and Office 365 both are top email clients in today’s time. They are leading the professional email services market with a huge margin as both are managed by top tech giants, Google and Microsoft, respectively. However, the latest features and services added by Microsoft have lured users toward Office 365. As Gmail users do not want to lose their data while making the shift to Office 365. Hence, they are keen on finding ways to migrate email from Gmail to Office 365.

Before we understand the method to migrate from Gmail to Office 365, let us take a look at the reasons for the same.

Reasons to Migrate Gmail to Office 365 on Mac

Among the various reasons to import Gmail to Outlook 365, the below-mentioned are the most common ones.

Office 365 is more extensively used among professional enterprises as compared to Gmail due to its productive Office applications.
The organizational shift from Gmail to Office 365 led employees to undertake the migration.
Users want to experience the latest services and features on Mac offered by Office 365 as it improves user efficiency.

The above-listed reasons show the necessity to migrate Gmail to Office 365. Users can also export Gmail Emails to PDF on Mac OS. You can do the migration of Gmail email to Office 365 on your Mac device using the method mentioned below.

How do I Migrate Gmail Emails to Office 365 on Mac?

It is a hectic task to migrate mail from Gmail to Office 365 or migrate Goggle workspace to Office 365, and that too on the Mac system. Perhaps, we have provided a manual solution comprising six steps that will help you to do the same. You need to follow each step accurately to complete the process.

Step 1: Generating Google Third-Party App Password After Enabling 2-step Verification

The first step of the process to migrate Gmail to Office 365 on Mac involves enabling the 2-step verification and then generating the third-party app password for Office 365. Follow the steps mentioned below, and you will be able to do it easily.

Firstly, Sign in to your Gmail account using the right credentials.
Here, click on your Image icon at the top-right, and under that, pick the Manage your Google Account option.

Now, select the Security tab on the left panel.

Scroll down and turn on the 2-step verification option.

Finally, tap on the App password option and generate the third-party app password.

This completes your initial step to migrate Gmail to Office 365. Moving on to the next step.

Step 2: Verifying the Domain Authority

You need to check and confirm that you own the domain that you have entered for your Gmail account. It requires you to add a TXT record to your domain host provider. Take the help of the below points to execute this step. It is an important step to migrate a Gmail account to Office 365.

Log into your Office 365 account and tap on the Admin Center.
Click on the Setup option in the left panel and pick the Domain option.
Now, you will be guided to Add a Domain.
Here, type the desired domain name and hit Next.
Check on the Add a TXT record option and press the Next button.
After that, copy the TXT value and add the DNS record to your host provider.
At last, tap the Verify icon to finish the domain verification.

Step 3: Adding User Identity to Office 365

This step includes adding a user to the Office 365 account. In Office 365, you can add a single user at once or multiple accounts simultaneously. Follow the below steps to add an individual user. It is the third step to complete the process to migrate Gmail to Office 365 on Mac OS.

Navigate to the admin center of your Microsoft 365 account.
Then, click on the Users option and select Active Users.
Pick the Add a User option for adding a new account into Office 365.
Now, type the user account information like Name, Domain, Password settings, etc.
Here, choose the appropriate user license and its location under the Assign product licenses pane and hit Next.
Click on the Optional Settings panel and click on Role for determining the admin.
You can also add additional information using the Profile Info tab and press Next.
Hit the Finish adding button after verifying all the settings and then hit Close.

Step 4: Create a List of all Gmail Mailbox Accounts

It is the fourth step in the procedure to migrate Gmail email to Office 365 on Mac systems. In this step, you are required to create a list comprising user information in the CSV file format.

Log into the Google workspace admin console.
As you log in, click on the Users option.

Now, copy the email address of all the users whose mailbox data you want to migrate.
Then, open the Office 365 admin center and click on the Users option.
Create a new excel sheet and enter the Email Address, Username, and Password in successive columns.

Once the spreadsheet is created, save it in the CSV file format.

Step 5: Connecting Office 365 to Gmail Server

To migrate Gmail to Office 365 on Mac successfully, you need to connect the MS Office 365 to the Gmail server. Additionally, it is required that you create a Migration Endpoint. The migration endpoint consists of the connection settings and administrator credentials essential for a proper connection. The below steps will help you to create a new migration endpoint.

Start with opening the Exchange Admin Center.
Choose the Recipient option and then select Migration.
Then, click on the More (Three dots) option and tap on Migration Endpoint.

Now, click on the New (+) icon to generate a new migration endpoint.
Pick the IMAP option as the migration endpoint type.
In the IMAP Migration Configuration window, type imap.gmail.com in the IMAP server option and hit Next.
The software will start checking the connection, and once it is complete, the General Information Page will appear
Enter the migration endpoint details and click on the New icon.

It may be noted that the above step will not be required if you are using the latest version of Office 365, as it automatically creates the migration endpoint.

Step 6: Creating Migration Batch to Migrate Gmail Mailbox

It is the sixth and last step in the procedure to migrate Gmail to Office 365 on Mac OS. The migration from Gmail to Office 365 account will complete in this step as you undertake the batch migration.

Open the Microsoft 365 account and run the Admin Center.
Now, click on the Exchange option on the left panel and then select Recipient > Migration.
Click on the New (+) icon and pick Migrate to Exchange Online.
Then, select the IMAP Migration option and press the Next icon.
Under Select, the Users, press the Browse button to look for the file that you wish to move from Gmail to Office 365.
After that, click on the Next button after checking the information.
Generate the migration endpoint as required and hit Next.
Do not change any other details in the IMAP Migration Configuration and tap on Next.
Now, fill in the migration batch name in the Move Configuration option and press Next.
A Start a Batch option will appear, and you have to select Automatically Start the Batch > New to initiate the migration.

If you complete the above six steps accurately, you will be able to migrate Gmail to Office 365. Perhaps, the above steps are very lengthy and time-consuming. Also, some limitations restrict its usability.

Limitations: The maximum limit to migrate Gmail emails using the above manual solution is 50,000 emails. Moreover, the maximum size limit of an email for effective migration is 35 MB. You also need technical knowledge to execute this procedure.

To avoid all these constraints, you can directly go for the expert solution, i.e. the MacSonik Gmail Backup Tool. It is a proficient utility to migrate Gmail to Office 365 and various other email clients like Yahoo Mail, Thunderbird, IMAP, Zoho Mail, iCloud, etc., on your Mac. Furthermore, you can also backup and export Gmail emails to CSV on Mac and various other file formats like PST, OST, DOCX, PDF, MBOX, EML, etc. It also includes all the attachment files in the migration process. You can also migrate Office 365 to Gmail on Mac easily using an automated solution.

Conclusion

Mac user’s issue to migrate Gmail to Office 365 has been resolved in this blog. Although being a hectic task, it can be executed using the manual solution briefed in this blog. Nonetheless, if you find that method too lengthy and if you want to avoid its limitations, you can opt for the professional third-party Gmail Backup Tool for Mac method. It can perform the email migration from Gmail to Office 365 in quickly, including all the mailbox items.