Gmail Storage Full- Guide to Fix Gmail Storage Quota Exceeded

Written By
Amelia James

Published on
October 21st, 2021

Updated on
January 3, 2024

5 minutes Read

Summary: Nowadays, Google Mail ranks on the top list of email clients. But sometimes it displays an error “Gmail Storage Full” and you are not able to receive new emails. In this post, we will answer questions from the users on how to fix this Gmail Storage Quota Exceeded error manually or how to fix Gmail storage full using the Mac Gmail Backup Tool.

These days Gmail is the most favored electronic email client for communication. It assumes a significant part of everybody’s life as it is the best option for each user. Nowadays, Google mail works with the best email administrations accessible even though it doesn’t just give an Inbox organizer. Also, there are more advantages to using this assistance.

However, most Gmail clients connected their applications and devices with their Gmail accounts. Every user’s information like pictures, archives, and many more will be synchronized with their Gmail accounts. Now before continuing further, let us be aware of some of the possible causes of the Gmail Storage quota exceeded issue.

Possible Causes of Gmail Storage Quota Exceeded Error

In many cases, despite having storage space, users face Gmail Space Full errors. This error signifies that whenever you receive the message or email, it will always display the Gmail mailbox quota limit exceed. Similarly, there are several instances where users are looking for an alternate solution to fix them or backup Gmail data. Listed below are some of the possible reasons.

The error displays when the storage limit is when you transfer an email to another Gmail account, which has an expired storage limit.
When using the G-Suite account, the Gmail storage displays full for your domain.
At the time of using the Google Apps account for your domain, the Gmail account shows a storage space full error.

These are the reasons that are faced by the users. Now to overcome these issues let’s proceed further toward the ways to fix them.

How to Fix Gmail Storage Quota Exceeded Error?

To fix the Gmail storage full error first, try all the steps that are listed below. If none of the above methods work, then you can backup Gmail emails and other mailbox items to the hard drive. Read the steps carefully to resolve the Gmail storage quota limit.

Step 1: Put All Emails With Attachments Together

In the Search, bar click on the Show search options icon to Tick the Has email attachment open and tap on the Search button.

Select all the emails and tap on the Labels icon and create a new label.

Now, Enter a new label name and press the Create button.

Step 2: Archive Gmail Emails using Google Takeout

Open Google takeout in your Gmail account.

Now, click the Deselect all buttons and scroll down the page to Tick the Mail option.

Then, tap on All mail data included, and Unmark includes all messages in the mail.

Mark the Attachments checkbox and Unmark all other options to press the OK button.

Hit the Next button to customize the archive format.

Select the Delivery method, Frequency, File Type & Size, and tap on the Create Export button.

When the process is complete successfully, then go and check the mailbox to download the link.
Now, open the mail by Google Takeout and select the Download Archive button to backup Gmail data.

Step 3: Remove Archived Mail in Bulk from Gmail

Open your Gmail account by typing your User name and password.
In the Search, bar click on the Show search options icon to Tick the Has email attachment open and tap on the Search button.
Now, click on the Delete icon to delete all the archive emails with attachments.

The manual process is lengthy and quite complicated, and users are looking for a safe and secure method to fix the Gmail storage exceeded issue. In the below section, we have mentioned the detailed process of the professional way to backup Gmail mailbox items.

Professional Method to Fix Gmail Storage Quota Exceeded

MacSonik Gmail Backup Tool is the best utility that creates the backup of Gmail emails with attachments on macOS. It helps users to create a backup file for Gmail emails and delete the emails from the Gmail server to free up the server space of the Gmail account. Ultimately it overcomes the issue of the Gmail storage quota being exceeded. Using the utility users can convert Gmail email to PDF, MBOX, PST, DOC, MSG, and any more on macOS. Users can also migrate Gmail accounts to various Web-based email clients like Yahoo, Hotmail, IMAP, Office 365, etc.

Steps to Backup Gmail Mailbox Items-

Install and Run the MacSonik Gmail backup tool.
Type your Gmail credentials (Id & third-party app password) and tap on the Sign-in button.
After that, Check the Folder you want to backup and press the Next button.
Select the File format or Email client from Save/Backup/Migrate As option.
Now, select the feature Free up server space to delete the emails from the server.
Tick in the additional features as per your requirements.
In the end, tap on the Convert button to start the process.

Using the above steps, you can successfully create a backup file of your Gmail accounts including email and attachments, and free up Gmail space full of storage.

Also Read: How to Sync Gmail contacts to iCloud on a Mac system

Conclusion

Gmail provides 15 GB of storage per user, but sometimes this huge space becomes trouble for the users. In the above post, we have described the different methods to fix the Gmail storage quota exceeded error manually. Also, we have described the professional way to backup Gmail data including deleted ones. Users can also test the software working by installing the cost-free demo version.