How to Export PST From Office 365? Best Ways

Summary: Microsoft Office 365 is a cloud-based subscription email client that helps in performing various functions. Sometimes, the storage exceeds the subscription plan, causing difficulty in using it. As a result, users seek a solution to export PST from Office 365 to create space for more data while keeping the old data. To do this task, users often struggle as it leads to heavy data loss if they do not choose the right method. 

Additionally, we will describe the different reasons to help you understand the users’ perspectives. Thereafter, you can use Office 365 Backup Tool and free methods to resolve your issue: “How do I export a PST file from Microsoft 365?” However, the Office 365 Backup Tool is the most recommended method. 

Why Do Users Export Office 365 Mailbox to PST?

Here are some advantages of backing up your Microsoft Office 365 data into PST format. 

• By saving data into PST, users can easily restore their data into an Office 365 account. 
• Backup of Office 365 data will help you deal with unfortunate events such as accidental data deletion, and others. 
• This process helps retrieve data even after it has been deleted from the Cloud server. 
• With this process, users have access to both old and new data. 
• Also, it allows users to access Office 365 data into PST with no internet connectivity or offline. 
• Additionally, users keep all the data in Office 365 within the purchased subscription plan. 

Now, let’s discuss the techniques to do this task effortlessly and securely. 

How to Export PST From Office 365?

In this section, we will discuss different methods elaborately. Once you read all the procedures, pick the best option among them. Through this, the risk of data loss will be less as choosing the wrong approach can lead to data loss with no retrieve option. Thus, we will provide the solutions and compare them to know which is the best method for you. 

#1 Backup Office 365 Mailbox to PST – Native Approach

Here, you will be introduced to a free method to accomplish the task effectively. So, read them carefully because they are lengthy and complicated. Additionally, it required high technical expertise to finish this process securely. Otherwise, skipping single steps can lead to huge data loss with no retrieval option.  

Solution 1. Use Outlook  to Backup Office 365 Mailbox to PST 

1. To start this process, start your MS Outlook – – Add Account. 
2. Further, enter the correct credentials of your Office 365 account. 
3. Now, configure Microsoft Office 365 account in Outlook with the help of IMAP. 
4. Later, visit the Outlook File section and tap Open & Export.
5. Afterwards, pick Import/Export and then Export to a file. 
6. Moving further, choose Outlook Data File option and pick the folders for backup. 
7. Lastly, assign the location to save the resultant PST files in your PC. 
8. In the end, hit the Finish to initiate the process. 

#2 Automated Technique to Export Office 365 Mailbox to PST

MacSonik Office 365 Email Backup Tool is an expertise-recommended software that helps users with no technical knowledge easily perform the task. This wizard allows users to export PST from Office 365 quickly and smoothly. Other than this, it offers various incredible features to achieve the desired outcome without hassle. For instance, it helps in backing up emails into various other formats as well. Additionally, users can choose to exclude duplicate data or email attachments from the process. In addition, it backs up bulk data at once while maintaining original folder hierarchy. 

Detailed Steps to Backup Office 365 Mailbox to PST

In this guide, we will provide a step-by-step process to do this task effortlessly. 

1. To move Office 365 emails into PST, run the Office 365 backup Software on your system. 
2. Then, provide the Office 365 required credentials in the right field and hit Sign In. 
3. Later, pick the folder that you want to save into PST format. 
4. Next, choose PST as the destination file format from the Backup as dialogue box.
5. Thereafter, set the location to keep your output PST file in your operating system. 
6. To finish this process, hit the Convert tab. 

By following the above steps, it will be easier for users to backup their MS Office 365 data into PST file format in minimal downtime. 

Also Read – Import Office 365 Contacts to iCloud

Conclusion

Now, it is the time to conclude this entire blog. Here, we have provided different reasons to export PST from Office 365. Commonly, users prefer to backup their data to avoid unfortunate events or to free O365 account space. TO perform this task, users often choose an automated backup utility. Using this automated tool, the process will be efficient and risk-free, unlike manual techniques. 

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