How to Export Outlook Emails to CSV? Comprehensive Guide

Written By
Shivansh Shukla

Published on
April 14th, 2025

4 minutes Read

Summary: Usually, users save their Outlook emails in CSV format to manage and access them freely as CSV is widely supported. Also, it is human readable which makes bulk data easily understood. However, most users seek solutions to export Outlook emails to CSV. But how? To perform this process, use native and automated OLM Converter Tool.

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Furthermore, we will discuss the techniques that help users efficiently and effortlessly complete the process. Apart from this, there are numerous advantages that lead users to convert their Outlook emails into CSV format. Firstly, we will begin with reasons and then move towards the techniques to perform it.

Why Do We Need Users to Save Outlook Emails to CSV?

You’ll discover various reasons why users choose to save their emails in CSV format. Let’s take a closer look at some of them:

To back up MS Outlook emails, CSV is an ideal file format due to its wide compatibility across various platforms.
This format makes it easier to analyze large amounts of data, as CSV files can be opened in spreadsheet applications.
If you’re switching to a different operating system, backing up your Outlook data in CSV format ensures easy retrieval and access to emails when needed.

Different Solutions to Export Outlook Emails to CSV

Now, you might understand why users want to back up their data into CSV. It’s time to discuss the methods to perform the process without hassle or issues. Here, we will be discussing the topmost procedures, including manual ways and professional techniques.

#1 Convert Outlook Emails to CSV – Manually

Below, we will discuss the free methods to accomplish the task.

To do this task, run the Outlook application.
Later, browse and tap File from the top bar and then choose Open & Export.
Afterwards, look and select Import/Export.
Then, pick Export to a File from the Import/Export wizard. Hit Next.
Thereafter, click Comma Separated Values (CSV) -> Next.
Further, pick a folder with emails you want to export. Tap Next.
Subsequently, set the location to save the output file at the desired location. Hit Finish.

Additionally, if you have an OST file, convert OST to PST first.

Using this technique, users might struggle or face challenges to complete the task. Therefore, deep technical expertise is required for secure outcomes. Moreover, it is effective for limited file conversion as there is a high chance of data loss during the bulk conversion.

#2 Perfect Approach to Save Outlook Emails to CSV

MacSonik OLM Converter is a multi-purpose utility that enables users to perform various tasks. This software allows users to save OLM or Outlook for Mac emails into different file formats quickly and effectively. Other than this, you can preview the OLM file content starting the process. Furthermore, it provides numerous features to export Outlook emails to CSV in bulk simply and easily. It includes conversion without duplicates, saving emails with or without attached files, and many more. Still, it gives a risk-free outcome in minimal downtime without data disruption.

Note: Use MacSonik Outlook PST Converter Tool to save Windows Outlook email to CSV. With this software, users can export bulk PST files into CSV without hassle.

Steps to Convert Outlook Emails to CSV

Here is the complete guide to help you save your Outlook emails into CSV automatically.

Begin with installing and running the OLM Converter Tool.
Later, tap Select Files/Select Folders to add Outlook for Mac file. Click Open.
Then, view the data including email text and attachments and tick the item you want to export. Hit Next.
Now, expand the drop-down list and choose CSV.
Afterwards, create the location to save the resultant file on your PC.
Lastly, click Convert to start the OLM to CSV Conversion process.

Conclusion

After reading this blog entirely, you might be able to export Outlook emails to CSV effectively. Many users prefer saving their Outlook emails in CSV format as it allows them to effortlessly open and manage bulk data. For a quicker and more reliable solution, most users opt for the automated method, which completes the task in less time. We also covered the manual approach, though it’s better suited for converting a few emails. If you try to use it for larger volumes, it could result in data loss or corruption.