How to Export Google Workspace to CSV File Format – Best Methods

Summary: Google Groups are the online communities where people can share information and collaborate. If you’re part of many groups, it can be helpful to have a list of all the members. This article will guide you on how you can export Google Workspace to CSV format, which you can save on your computer for easy reference or further use. Along with that, you can effortlessly use the G Suite Backup Tool to perform the saving process. 

We all know that CSV files are like digital spreadsheets for emails. They’re a straightforward way to organize and store your emails in a format that’s easy to read and understand. It is a table where each row represents an email and each column contains information like the sender, recipient, subject, and message. You can use popular software like Microsoft Excel or Google Sheets to open and work with CSV files, making them a versatile and accessible choice for managing your email data.

Export G Suite to CSV – 4 Efficient Solutions

When you explore the web for information, you’ll encounter diverse approaches to getting things done. Ensure to carefully analyze all the available options before making the best choice for your needs.

#1. Move G Suite to CSV File Through Admin Takeout

Here are some requirements for exporting your organization’s data from Google Workspace:

• Your account must be older than 30 days.
• You need to have 2-Step Verification turned on. This is a security measure to protect your account.
• You can’t be exporting data right now. Only one export can be running at a time.

If you meet these requirements, you can follow these steps to start the export:

• First, log in to the Admin console.
• After that, go to Data > Data import & export > Data Export.
• At last, click Start Export.

Note: The above method is only applicable to export data from a single user. 

#2. Export Lists in CSV From G Suite 

You can download this list as a CSV or JSON file, or even view it directly in a Google Sheet. You can also filter the list to show only active users, suspended users, or users from specific departments.  Follow the below steps to export Google Workspace to CSV.

• Initially, log in to the Google Admin console with your administrator account.
• After that, go to the Users section (Menu > Directory > Users).

Optional: You can filter the list to show only specific users:

• By user status (active/suspended)
• By department (organizational unit)

Optional: Choose which information you want in the downloaded list (like email address, name, etc.). 

• Later, click Download Users at the top of the list.
• Then, choose which user details to include (all displayed columns or all available info).
• Subsequently, pick a file format:
  • Google Sheets
  • CSV (comma-separated values – like a spreadsheet)
  • JSON (a specific file format for data)
• At last, click Download.

Note: Here, we will choose CSV format to accomplish the procedure. 

The download will appear in your Tasks list, and you can open it once it’s complete.

#3. Export Groups of Google Workspace in CSV File 

• Initially, log in to Google Groups.
• Afterwards, find the group you want to export.
• Then, click Manage.
• At last, click Export Members.

This will save a list of all the people in that group to a CSV file.

Here, we have successfully completed all the manual approaches to export Google Workspace to CSV. However, all the techniques required some technical expertise. In addition, they are all time-consuming and need to export one by one. 

#4. Reliable Solution to Export CSV From G Suite

Google Workspace Backup Tool can easily move your Google Workspace data into a CSV spreadsheet. Apart from that, it’s simple to use, even if you don’t know a lot about computers. You can use it to migrate G Suite data simultaneously without facing any challenges. In addition, this software allows users to preview their targeted files or folders in a preview panel before initiating the exporting process. It’s a safe and reliable way to convert your email data. Now, we will discuss the working of this software that will clear all your doubts. 

Steps to Export Google Workspace to CSV File

1. First, download and open the software on your computer.
2. After that, choose the Backup Google Workspace Emails only option.
3. Then, enter your Google Workspace account details and log in.
4. Select the account you want to export emails from.
5. Subsequently, choose CSV as the file format.
6. Next, pick a location on your computer to save the exported file.
7. At last, click Convert to start the process.

Also Read –  Export G Suite to MSG Files

Concluding Words

Exporting your Google Workspace data to CSV is a simple and effective way to manage and analyze your information. By following the steps outlined in this guide, you can easily download your data in a format that’s easy to read and use. Whether you need to create backups, analyze your data, or share it with others, exporting to CSV provides a flexible and convenient solution. In addition, we have provided you various solutions to export Google Workspace to CSV. You can opt for any of them. 

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