How to Export Gmail Emails to PDF – Stepwise Guide

Summary: Are you searching solution for how to export Gmail Emails to PDF? Then you should go through this blog, where we will discuss different kinds of approaches to convert Gmail into PDF. Although there are some limitations with manual methods we will focus on an alternative approach. The Gmail to PDF Converter Tool will provide more accurate and effective results in less time.

An Overview About Gmail and PDF

Gmail is a free email service which is provided by Google and it provides 15 GB of storage to the users to store messages. It can be accessed by any personal computer, tablet, or Android or iOS device.

PDF (.pdf) portable document files contain a variety of contexts besides text and graphics, including links and buttons, form fields, audio, video, etc. It is used when you want to save the files without any modification which can be easily shared and printed. 

Why Do We Need to Export Emails From Gmail to PDF

There are some reasons and advantages to Save Email as PDF Gmail

• PDF helps you organize your information and communication. You can store multiple emails in a single PDF file.
• It helps you to use passwords to protect or secure your sensitive information.
• These files are easy to share across all the devices.
• We can access these PDF files in offline mode.
• PDF files prevent data loss of mailbox emails from the server.

Automated Method to Save Email as PDF Gmail

Follow the below-mentioned steps to convert Gmail to PDF

• Open a Gmail on your system and log in to your account.
• Select and open the specific mail that you want to convert. Now click three dots on the right side.
• Select the Print option.
• Now select Save as PDF from the dropdown menu.
• Browse the destination path and click Save.

Limitations 

The manual method is completely free and secure but this approach is not suitable when users want to convert more than one file. There may be data loss during the conversion process.

An Effective Approach to Save Multiple Emails as PDF Gmail

MacSonik Gmail to PDF Converter is the best utility tool used to back up/migrate Gmail to PDF on MacOS. Users can also convert contacts, calendars, and attachments. This tool helps you to save your PDF files separately. It helps you to convert Gmail into a PDF without any data loss. It automatically removes the duplicate items during the conversion process. The software maintains the hierarchy of the original files. This tool also helps to free up space after the conversion of Gmail emails.

Steps to Export Gmail Emails to PDF

• Launch the MacSonik Gmail To PDF Converter Tool on your system.
• Enter your Gmail Address and third-party app password.

• It displays the Gmail items in a tree structure. Check the folders that you want to convert and click Next.

• Select PDF from the drop-down menu of the Saves/Backup/Migrate As option.
• Check other options and browse the path to save. Then click Convert. 

• Now you can download your resultant file by clicking Download Report or you can start your conversion again by clicking Convert Again.

Note – Users can use the free demo version in which they can convert 50 emails per folder. It has all the features of the premium version but if you want to convert more than 50 files then you must buy the premium version.

Wrapping up

In this blog, we have discussed gmails and PDFs, the advantages of PDFs over gmails, and solutions to convert Gmails to PDFs. Apart from that manual method has some drawbacks so we use expert software to export gmail email to PDF.

Frequently Asked Questions

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