How to Export Google Workspace (G Suite) Emails to PDF – Complete Guide

Summary: Billions of users including individuals or organizations prefer Google Workspace as it provides various incredible services, including managing emails systematically. However, sharing sensitive and confidential can be risky. As a result, users often export G Suite emails to PDF files. If you’re thinking, why PDF? And how to save emails from G Suite to PDF? Then, you must read this blog thoroughly. 

Once you understand the reason or benefits of transferring emails into PDF, you can choose the most appropriate solution. Here, we will describe and compare both manual and trustworthy G Suite Backup Tool methods. Afterward, you can choose the option that best suits your needs. 

Multiple Reasons to Export G Suite to PDF

We will describe the different perspectives to know why users choose to move G Suite emails into PDF file format. 

• PDF files are widely compatible and can be easily accessed and viewed on various devices and platforms. 
• Also, PDF files can be opened and viewed without an internet connection which makes them easily accessible from anywhere.
• Backing up G Suite emails as PDFs helps preserve the original formatting as PDF files prevent modifications and maintain content integrity.
• Additionally, PDFs can be encrypted or password-protected which works as an extra layer of security for confidential information.

Effortless Solution to Export G Suite Emails to PDF

Here, we have a different solution to move your Google Workspace emails to PDF instantly. Further, we will start with the native procedure and then move towards the professional software for safe and secure output.  

#1. Backup G Suite Emails to PDF Manually

If you want to export Google Workspace emails to PDF using the manual method, follow the below instructions carefully. 

1. To begin, run your Gmail account and enter credentials to Sign In. 
2. Then, choose and open the email message that you wish to export.
3. Next, tap the print icon from the left-hand side. 
4. Afterwards, select the Save as PDF option from the Destination drop-down list.
5. In the end, tap the Save tab to save your emails as a PDF file.

With the above steps, you can convert G Suite emails into PDFs but an individual email at a time. Also, this procedure is prone to risk. As you can see, this process is not reliable for exporting bulk data. Therefore, you go for another solution to complete the process smoothly. 

#2. Export G Suite Emails to PDF File Automatically

MacSonik Google Workspace Backup Tool is the most appraised tool. This tool has a simple and easy-to-use interface which makes it easier for novices and non-technicians to use. Other than this, it helps you backup G Suite Emails to PDF while keeping the data intact. Apart from this, it offers various prominent features to ease the process. For instance, you can export emails without the attachment files, transfer selective time duration emails, and many more. 

Steps to Save G Suite Emails as PDF

Read and follow the below steps to export the data from G Suite to PDF file format smoothly. 

1. To export G Suite emails to PDF, download and open Gmail Backup software on your system.
2. Then, select either option: migrate emails or Google services, and tap the Continue tab. 
3. After this, provide the Google Workspace credentials to log in. Click the Sign In tab. 
4. Next, select PDF as your destination path from the Save As drop-down list. 
5. Further, assign the location to save your resultant PDF file in your system. 
6. Lastly, tap the Start Migration option to begin the process of exporting G Suite emails. 

Also Read – Migrate G Suite to Office 365

Conclusion

Now, it’s time to summarize the entire blog.  Here, this article provides a verified solution to export G Suite emails to PDF. We have discussed both the methods manual and professional techniques. For exporting a few email messages, the manual method is effective. However, if you want to save bulk emails in PDF, the professional method is more suitable as it efficiently handles the process and ensures data integrity throughout.

Related Post