How to Easily Save Outlook Emails to Hard Drive with Attachments

Written By
Parul Aggarwal

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Published on
December 30th, 2022

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Updated on
January 11, 2025

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1 minute Read

Summary: Keeping a record of your electronic mail on your system is a smart move to save your important information. Today we will answer the most asked question i.e. how to save Outlook emails to hard drive? In today’s digital era Outlook is used by multiple business organizations to exchange their data. Outlook is a secured email client however your data can still be breached through a fake link on your mail or malicious advertisement.

This article is inclusive of the best solutions to backup Outlook emails to hard drive so that you can protect yourself from losing your important data. There is a manual solution to accomplish this process. However, you can also go with the professional mac IMAP Backup Tool to boost the whole backup process. Before that, let’s see below what are the reasons for this backup process.

Why Save Outlook Emails to Hard Drive?

Among the multiple reasons to backup Outlook emails to external hard drive, below are some common reasons.

• To avoid losing the data it is important to save it locally.
• It becomes easy to share data if you have an offline copy of it.
• You can access your information at any time even without an active internet connection.
• It becomes convenient to shift data from one platform to another.

Now, let’s move ahead and see what are the solutions to perform this backup process.

Manual Solution to Save Emails from Outlook 365 to Hard Drive

Follow the given manual steps to perform this conversion.

1. Log in to the Outlook account with the required credentials.
2. Go to the top corner and click the File option among the list of options.
3. After that tap on the Export option in the drop-down list.
4. From the new window select the data you want to save and press the Continue button.
5. Assign a customized saving location to store the .olm files.
6. Lastly, tap the continue button to download Outlook emails to hard drive.

The given solution carries some drawbacks which are listed below.

Drawbacks of the Manual Solution

• The process is tricky to implement for all the users.
• It is necessary to have Outlook installed on your mac system.
• This is a long and monotonous process to save emails from Outlook 365 to hard drive using this solution.
• Users cannot choose to proceed ahead with/without attachment files.

To eliminate these drawbacks, start using the following automated solution.

Automated Solution to Save Outlook Emails to Hard Drive

MacSonik IMAP backup tool is a perfect solution to save O365 emails to multiple formats using the IMAP option. This software is designed with user-friendly features which make conversion/migration easy and effective. Along with that it also carries an intuitive GUI to complete any process smoothly. To learn more about the tool, go along the following steps of the tool.

Steps to Automatically Save Outlook Emails to Hard Drive

1. Install and Launch the MacSonik IMAP Backup Tool.
2. Sign In with the Outlook ID, Password, Port Number, and Host Name.
3. Select the required items from the tree-structured list.
4. Opt for the desired file format/email client as per your choice.
5. Assign a custom saving location if the chosen Output is a file format.
6. Lastly, click Convert to start the conversion/migration process.

Note:- Port Number for Outlook is 993 and the Hostname is Outlook.office365.com

It is mandatory to enable the Outlook IMAP option. To access these settings, select Outlook> Preferences> Accounts, choose the IMAP account, and then click Advanced.

Also Read: How to Migrate IMAP Mailbox to Office 365 on Mac Machine

Final Words

This article is inclusive of multiple methods and reasons to save Outlook emails to hard drive. We have elaborated both manual and automated solutions to perform this process quickly. The manual solution carries certain drawbacks, to eliminate which we recommend moving to the automated solution. It is a top-notch utility that smoothens and fastens the conversion process.

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