How to Delete Mail Storage on Mac (Simple Guide)

Written By
Amelia James

Published on
June 28th, 2024

6 minutes Read

Summary: “It’s been a long time since using Mac Mail and it is a wonderful experience. Recently, its processor has become slow. When I was searching for the issues, its storage was almost full. But I cannot delete the entire mailbox. Therefore, If you know, how to delete mail storage on Mac, please instruct me on a safe and hassle-free method.”

Just like this, many Mac users are facing the same problem. If you’re in the same situation, this blog provides perfect solutions for users to use clear mail storage on Mac. You can use the iCloud backup Tool for Mac for secure and effective outcomes. Now, we will discuss the procedure to view the storage of your Apple Mail and iCloud.

How Do I View Mail Storage on Mac OS?

In this section, we will discuss the steps to view storage on Mac OS and iCloud elaborately. If you follow these steps, you can understand the condition of Apple Mail storage. First of all, we will discuss the steps to view storage on Macintosh OS and then iCloud.

#1 On Macintosh OS

Click the Apple icon on the top menu bar.
Now, tap the About This Mac option.
Next, select the Storage option from the taskbar.
After that, choose the Manage option.
From the left corner, tap the Mail tab.
Now, you can view the space occupied by the mail.

#2 On iCloud

If you want to see the iCloud storage, follow the below steps correctly.

Tap the Apple icon >> System preference.
Next, click the Internet Accounts option.
After that, select the Apple ID from the left and select the Mail option from the right side.
Afterward, click the Manage option to view the storage and organize the data.

You can follow the above steps to view the storage of your mail. If it is full or almost full, you can use different ways to delete mail storage on Mac. Otherwise, it will affect the functioning of your Macintosh operating system.

How to Reduce Mail Storage on Mac?

If you want to reduce the storage of your Mail, you can do it by removing attachments. Here, we will discuss the steps to remove attachments from Mac and Mail App.

#1 Delete Email Attachments From Mac OS

The attachments will be removed from the location where you view the storage on Mac.

Select the Apple icon >> About This Mac option.
Afterwards, choose the Storage tab from the top.
Next, tap the Manage tab beside the storage bar.
Now, choose the Mail >> Attachments >> Delete.

#2 Delete Attachments From the Mail App

Here, we will discuss the steps to eliminate the attachments from the Mail application.

Run the Mail application on your Macintosh operating system.
Choose the emails that contain attachments.
Next, tap the Message from the top menu bar.
From the Message option, click Remove Attachments.

Change the Attachment Settings in the Mail

Changing attachment settings can help you prevent unwanted attachments from occupying space. However, all the emails with attachments will be downloaded to your system automatically. With these settings, you can adjust the received attachments like spreadsheets, ZIP, and others. Now follow the steps to change the settings.

First of all, start the Mail application.
Click the Mail option >> Settings.
Next, visit the Accounts option.
Afterwards, select the account from the left and tap the Download Attachments.
Now, choose either option from the list.

All: If you will select this option, all the attachments will be downloaded.
None: In this option, all the attachments will be restricted from downloading.
Recent: This option allows you to download the attachment file in the last 15 months.

You can follow these steps for other email accounts as well.

Using Finder to Delete Mail Storage on Mac

With this procedure, you can remove the mail or shift the mail into the trash. Once you delete the mail from Finder, you have to remove the mail from the trash or bin as well. When you delete the mail from the trash, it will be permanently deleted from your Mac system. Now, follow the steps to remove the mail using Finder. Thus, it will free up Mail storage on Mac.

Run Finder on your Mac machine.
Next, select the Go option from the menu bar and choose Library.
After that, select the Mail folder.
Now, select the folder that contains the attachments.
Right-click on unnecessary attachments and move to trash.
To delete the mail permanently, remove the mail from the trash.

Besides these, we have another method that will help you remove the mail storage comfortably.

Using Software to Free up Mail Storage on Mac

Using a MacSonik iCloud Email Backup Tool will help you create more space for new mail. Plus, you can keep the previous important emails with you. Additionally, with this versatile software, you can delete Mail storage on Mac smoothly and effectively. In addition, you can exclude unnecessary attachments from migration. Besides, it offers more advanced features to customize the results. Moreover, you can use this utility to Delete All iCloud Emails simultaneously.

Detailed Steps to Clear Mail Storage on Mac

Follow the discussed steps carefully.

Download the Mac iCloud Backup Tool on your Mac machine.
Type the username and app password of iCloud to log in and tap Sign In.
View and tick the files/folder from the preview panel and hit Next.
Next, choose the PST/PDF file format from the drop-down menu.
Use the Free Server Space option to clear the emails from the iCloud server.
Choose the saving path for your resultant file and click the Convert button.

Note: Using the free server space feature will help you remove all emails including recent or already backed-up emails from iCloud. Thus, you can store more new mail on your Mail application.

Also Read – Sync iCloud Contacts with Outlook

Summing Up

In this blog, we have discussed numerous ways to delete Mail storage on Mac. You can free up the mail storage by removing attachments or the entire mailbox. Otherwise, you can use iCloud software to exclude the mail from the Mail and iCloud server as well. This will be the most efficient and effective method to deal with mail storage.