How to Convert Outlook Message to PDF With Attachments?

Written By
Shivansh Shukla

Published on
December 14th, 2024

4 minutes Read

Summary: When it comes to data security, PDF is the most commonly used format. It can be easily opened and read on multiple platforms and operating systems without any issues. Besides, there are other benefits. However, converting MSG to PDF can be a tedious task. To simplify the process, we will introduce a native and automated MSG Converter that allows you to convert Outlook message to PDF efficiently.

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Furthermore, this blog will also highlight the necessity of saving your files in PDF format. Once we discuss the importance, we will move toward the procedure to accomplish the task without going through trouble.

Why Do We Need to Change MSG to PDF?

There are multiple reasons that require you to export your MSG files into PDF format. Out of all, we will highlight some of them.

This process ensures that your data is preserved for an extended period without any alterations.
The email message in a PDF format remains unchanged, as it restricts editing and formatting.
Due to the Widespread compatibility of PDFs, you can access them on various platforms and operating systems.
Additionally, PDFs allow for the storage of bulk data, unlike MSG files, which can only hold a single email per file.
Since PDF files can be password-protected or encrypted, they provide security for sensitive content.

How to Export Outlook Message to PDF?

Now, we will cover all the possible solutions that can save your MSG file into PDF securely. As a result, read them and choose the best method among them.

#1 Native Approach to Save Outlook Message as PDF

For the manual way, you can use the print option, MS Word or MS Outlook. Although all the procedures are effective, it has numerous restrictions such as being time-consuming. If there are various files, it will consume lots of time. Sometimes, it damages the file that might not be retrieved. Still, we will discuss it.

Way 1. Use Print Feature

First, run Outlook >> select MSG file >> File >> Print.
After that, expand the Printer option >> Microsoft Print to PDF.
In the end, tap the Print tab.
Now, specify the location to save it. Click Save.

Way 2. Use MS Outlook or MS Word

To begin, browse and choose the MSG file for conversion from your system.
Now, right-tap >> Open With >> MS Outlook.
Next, hit File >> Save As and then save the file with the desired file name with .html like testing.html. Tap Save.
Then, open the HTML file in MS Word >> File >> Save As.
Next, assign the location to save the output file >> expand Save as type.
From the save as type dialogue box, opt for the *.pdf format. Hit Save.

#2 Automated Way to Save MSG to PDF

MacSonik MSG Converter Tool is the most recommended option to convert Outlook Message to PDF as it provides outcomes without any difficulty. Also, it helps in converting multiple files with varied sizes including large-sized files. Apart from this, the process will be smooth and effective. If you want to make the process easier, you can use its incredible features like removing identical emails, saving emails without attachments, and so on. Moreover, it completes the process without hampering the original folder hierarchy.

Simple Steps to Export Outlook Message to PDF

Now, we will provide the detailed steps for converting your multiple msg files into PDF.

Download and launch the MSG to PDF Converter on your PC.
Now, choose the MSG file from your computer via. Select Files or Select Folder button. Then, hit the Open > Next.
Further, view and tick the item from the mailbox. Click Next.
Next, select PDF from the list of file formats.
After this, assign the location to save them.
Lastly, press the Convert to initiate the process.

Final Verdict

Saving your MSG files to PDF will help you save them securely without worrying about unauthorized access. If you want to save, you can use manual or professional. However, if you have a few files to convert, a manual can work effectively. In the case of bulk data, automated software is the most suggested as it completes the task in minimal downtime and effort.