How to Convert OST to PDF? – Expert Solution

Summary: Microsoft Office 365 stores its data in OST and PST file formats. Using OST files can be challenging for users as it is prone to corruption and incompatible file formats. As a result, users convert OST to PDF to keep their data secure and access it on different platforms. To do this, you can choose any method. However, opting for a reliable method is necessary. Thus, we will provide a manual and a proficient OST to PST Converter and compare them to ease your worries. 

An OST file is generally used to store MS Outlook data, including emails, calendars, and other items. Also, this file format allows you to work offline and synchronize the data via an Exchange Server when connected to the internet. Whereas, Portable Document File (PDF) is one of the most opted file formats because users can easily access it on different email services and OSs. In addition, your data will be kept safe from loss or unauthorized access. 

Why Do Users Opt to Export OST to PDF?

Everybody might have their reasons for converting OST files into PDF format. However, we will discuss some of those reasons briefly. 

• Using PDF files allows you to keep your data secure from unauthorized access by encrypting your files.
• Storing your data in PDF format can help prevent unauthorized editing and maintain the integrity of the original data.
• Through this process, you will be able to access your data without internet connection or offline. 
• This file format supports numerous platforms including email clients and Operating Systems.

After going through all the reasons, it’s time to check out the solution to save OST files to PDF. 

Convert OST to PDF – Simple and Quick Methods 

In this section, we will explore the approaches for saving OST files into PST file format. Once you read all the techniques, you can choose the most reliable solution among them. Now, let’s start discussing the procedures. 

#1. Convert OST Files to PDF Format Manually

Here, we will instruct you to convert your OST files into PDFs for free with detailed steps. 

Way 1. Using MS Word Application

1. First, run MS Outlook.
2. After this, select the OST file and hit File >> Save As.
3. Now, expand the Save as type dialogue and choose HTML 
4. Next, save your resultant file in the desired location. Click Save. 
5. Further, navigate to the location where you saved the OST file. 
6. Then, right-tap on the HTML file >> open in Microsoft Word. 
7. Later, tap File from the top bar >> Save as.
8. Thereafter, choose the path to save your output PDF file format. 
9. In the end, select PDF (*.pdf) from the Save as Type drop-down menu. Hit Save.

Way 2. With Print Option

1. Open the Microsoft Outlook application.
2. Then, choose the OST file for conversion.
3. Further, navigate to File >> Print.
4. Next, select Microsoft Print to PDF. 
5. In the end, press the Print button. 
6. Later, set the location to save your converted PDF file. Click Save. 

You can use either manual method to convert OST to PDF. However, you can save a single OST file at a time. If you want to convert in bulk, it will consume lots of time and effort. Also, there might be cases of human errors that lead to data loss. 

#2. Save OST Files to PDF Professionally

MacSonik OST to PST Converter for Mac is an advanced utility that converts OST to PDF smoothly with no effort. It is also useful to convert single or multiple OST files into PDFs at once. Additionally, users can preview the OST file content including attachments before conversion. Besides, there are various innovative features to simplify the process. For instance, you can convert OST to PDF with or without the attachments or exclude duplicate emails from bulk OST files simultaneously. Moreover, this software offers robust security to keep the data intact until the process ends. 

Step-by-Step to Export OST to PDF

Read and follow the detailed steps to save bulk OST files into PDF safely. 

1. To begin the OST to PDF conversion, run OST to PDF Converter.
2. Then, press the Select Files tab to add the required OST files. Click Open >> Next.
3. Further, view and check desired items that appear in the tree structure to save it as a PDF. Hit Next.
4. Next, pick the PDF as your destination path from the drop-down list.
5. Subsequently, assign the location to save your resultant PDF file.
6. At last, tap Convert to export the Outlook OST file to PDF.

Also Read – Convert OST to MSG Files

Conclusion

In this blog, we have highlighted the benefits and the methods to convert OST to PDF such as preventing authorized access, editing, and formatting. Furthermore, we have discussed various reliable solutions to complete this process. If you have a few OST files to convert into PDF, the manual method will be effective. Otherwise, the professional OST to PST converter is the best option to save multiple OST files into PDF simultaneously. Also, it preserves the original hierarchical structure or data integrity.

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