How to Convert ICS to PDF Format? – Simple Guide

Written By
Shivansh Shukla

Published on
January 17th, 2025

Updated on
January 27, 2025

5 minutes Read

Summary: An ICS file is a typical format for storing and sharing calendar events or schedules. This format helps move calendar appointments and events so that users can access them on different calendar software, such as Google Calendar, Outlook, Apple Calendar, etc. If you want to access them without the need for a calendar application, exporting ICS files into widely compatible PDF format is the best option. To convert ICS to PDF securely, try the ICS Converter Tool

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Until now, we have found many users who are posting their queries: “How do I open an ICS file as a PDF?” To resolve this issue, we will discuss the reliable and effective techniques to do this process. To begin, we will start with the advantages of saving ICS in PDF format.

Necessity to Convert ICS File to PDF

Once you read it, you will understand the reasons or benefits of converting your ICS files into PDF format. After that, you can choose the right solution to complete this task.

You can save ICS to PDF to keep the schedule for a long time.
Using PDF files, there will be no risk of editing or formatting. As a result, everyone gets the correct or accurate schedule.
As a password-protected PDF file, it restricts users with no access to open and read the data.
PDF files can be compacted which helps users to share or to keep the data for a longer time.

Next, read further to get the solution to the query: “Can I export ICS into PDF?”

Simple Techniques to Convert ICS to PDF

When it comes to saving ICS to PDF, there are various approaches. However, many of them are effective and others might risk your data. To avoid risk, we will help you in comparing and choosing the appropriate output. Now, let’s begin with each method in detail along with the detailed steps.

#1 Native Procedure to Convert iCalendar File to PDF

In this section, we are going to provide the top two manual approaches to do this process without paying a single penny or for free.

Way 1. Using Gmail Email Clients

For this, start the Google Calendar > (+) icon.
Later, navigate to Import & Export to pick the ICS file you want to convert.
After that, tap Import to start the process.
Later, choose the desired or required months/dates/events from the dropdown.
Then, navigate to Settings (icon) > Print. Click Save.
Further, assign the desired path to save the output PDF file in your system. Hit Save.

With the above steps, your ICS files will be converted to PDF. If the above method is not fit your requirements. Try another procedure.

Way 2. With MS Outlook Print Option

To start, run Outlook Calendar > Import/Export.
Next, choose Import from another program or file under the Import/Export wizard.
Then, import the ICS file into Outlook > Finish.
Further, pick a calendar appointment or event> tap Ctrl + P (Windows) or Command + P (Mac).
After this, a new screen will open, and select Microsoft Print to PDF > Print.
Next, provide a location to store it > click Save.

All these methods are effective but it is risky to use as it has various restrictions. Hence, technical expertise is required to use it. Still, users with technical knowledge struggle to use it. Now, moving further, we discuss a trustworthy solution. To learn about it, read further.

#2 Best Technique to Convert ICS Calendar to PDF

MacSonik ICS Converter Tool is an advanced software that is capable of performing various functions. It includes previewing the entire ICS file content including attachments. Once you preview it, you can apply the required features to deal with duplicates or attachments. For instance, it allows you to convert ICS to PDF without attachments. Also, it is highly appraised for transferring multiple ICS files at once without data disruption. In addition, the process will end efficiently while it keeps data intact throughout the process.

Stepwise Process to Convert iCalendar File to PDF

You can read it to understand the steps and follow them to accomplish the process.

To start it, download and run the ICS Converter Wizard on your PC.
Later, tap Add Files to browse and pick ICS files for conversion. Click Open > Next.
Then, view and tick the items from the tree hierarchy > Next.
Thereafter, choose PDF from the list of file formats.
Thereafter, create the path to store the PDF at the desired location.
In the end, click Convert to start.

After the process is complete, all your added ICS files will be securely converted to PDF format, ensuring the integrity of the data is maintained.

Also Read – Import ICS to Google Calendar

Conclusion

With the help of this blog, your issue: “How to convert ICS to PDF?” will be resolved. In this post, we offered topmost techniques including manual and automated ICS Converter. All the techniques are effective. However, the manual ways are useful for users with lots of time and good technical skills. On the other side, the professional software is user-friendly which makes helps users with or without technical background to do this process without damaging data and in less time and effort.