Best Methods to Convert iCloud to PDF – Simple Guide

Written By
Shivansh Shukla

Published on
January 9th, 2025

1 minute Read

Summary: As you know, iCloud has 5GB of free storage which is insufficient for individual users. Apart from this, business operators and organizations also face difficulties when the storage fills quickly. For instance, stop receiving emails, slow down the system, and many more. As a result, users tend to look for methods to convert iCloud to PDF. If you want to move iCloud files into PDF, you can use a manual or professional iCloud Backup Tool.

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Why do you think PDF is the best option for backups? Well, the PDF is an excellent file format for backups as it can be easily accessed from different devices. You can encrypt your PDF file to protect your data from unauthorized persons. In other words, the encrypted PDF file will be accessed by the users with passwords.

Next, we will describe the reasons to help you understand the requirements of exporting your iCloud emails into PDF.

Convert iCloud File to PDF – Advantages

When you read this section, you learn more about PDFs and understand the benefits of keeping data in PDFs.

You can open and read PDF files from different devices such as MacOS, WindowsOS, iOS, and Linux.
Since PDFs preserve the original formatting and layout of a document, users will see the same content, regardless of the device or software they use to open it.
Additionally, it is effective to keep confidential data as it can be encrypted which constrain users to access it without permission.
In addition, if the PDF file is large-sized, you can compress it accordingly. As a result, there will be a lot of space to store more data.

Thus, this might help you to know the reasons for picking PDF to save iCloud files. Now, we will discuss the technique to do this.

Simple Methods to Convert iCloud File to PDF

Further, read out the step-by-step process to finish this process efficiently. Now, read them and choose the solution wisely.

#1 Using the Native Approach to Convert iCloud to PDF

You can use two free ways to complete this process.

Method 1. Saving iCloud Data into PDF

To begin, open the browser and run iCloud Mail.
Next, using the Apple email ID and password sign in to your iCloud account.
Later, choose the emails that you want to export from iCloud to PDF.
Afterward, hit Three-Dot >> Print >> Save as PDF >> Save.

Besides, we have another manual technique. If the above technique doesn’t work, try another method.

Method 2. With the Preview Feature

First of all, navigate to iCloud Drive.
Then, pick the required email you want to convert into PDF and right-tap on it.
Further, choose Open With >> Preview.
Now, tap File from the menu bar > Print (Command + P) >> Save as PDF.
Lastly, create the path to save the PDF file locally. Click Save.

#2 Professional Way to Export iCloud File to PDF

MacSonik iCloud Email Backup Tool is a strong and reliable utility that enables users to do this process without putting in extra effort. Also, this software allows you to Convert iCloud to PDF in bulk without losing a single piece of data. Besides, it maintains the original tree hierarchy throughout the conversion process.

Additionally, it offers numerous prominent features to get precise outcomes easily. For instance, it is helpful to convert emails without duplicates, backup emails without attachments, and so on. Other than this, you can Delete All iCloud Emails to create more space on iCloud.

Steps to Save iCloud to PDF Documents

Here are the stepwise processes to transfer iCloud emails or files into PDF format.

You have to install and start the iCloud Backup Software on your operating system.
Next, provide the Apple Mail credentials to log into your iCloud account and click Sign in.
Now, choose the folder that you want to export into PDF. Hit Next.
Then, select PDF from the Backup As dialogue box.
Later, assign the location to save the PDF file at the desired location.
At the end, press the Convert tab. Now, your iCloud emails will be saved into PDF.

Also Read – Import Apple Mail to Outlook 365 Mailbox

Conclusion

Converting iCloud to PDF will help you keep the data for a long time. This process will also help you to access iCloud emails from different platforms without issue. Therefore, we discussed reliable and secure techniques to accomplish this task. You can use manual ways for personal work or when you have a few files to convert iCloud to PDF. In case of bulk conversion, try the professional approach as it helps you complete this task quickly and securely.