Easy Method to Backup Office 365 Emails on Mac – Solved

Summary: Sometimes, the storage of the Office 365 account is full or want to create more space for new emails, backup Office 365 emails. It was easier for some users but it can be tricky for others. You don’t need to marry! To make it easier and simpler, we will discuss the native solution and the professional Office 365 Backup Tool. 

Well, Microsoft Office 365 (now Microsoft 365) is a suite that is equipped with various productive and collaborative utilities. Also, it helps in enhancing production with the help of Microsoft applications and services through the internet. So, users can work from anywhere with stable internet connectivity. 

“Earlier, I found some issues with MS Office 365 functioning. So, I thought to reset it. Before that, I want to backup the Office 365 mailbox to restore it if I face accidental deletion or any unforeseen cause. However, the issue is – “How do I backup and restore my Office 365 mailbox?” Do you have any solution for this? Please share it freely.”

Moving further, take a look at the requirements for backing up an Office 365 account. 

Backup Microsoft 365 Email – Why? 

If you want to know about the different reasons or importance of taking a backup of Office 365 emails, read this section carefully. 

• In case, your Office 365 account is hacked or not functioning, the backup will help you access the data from different locations. 
• When your Office 365 storage is full or about to be, backup enables users to keep new emails without compromising old emails. 
• Sometimes, users back Office 365 data to restore MS Office 365 emails if the emails are deleted accidentally. 

Next, read the below section to learn about the methods to do this process. 

Perfect Approaches to Backup Office 365 Emails

In this section, we will offer different solutions, To end this process without hassle, read the techniques and choose them wisely. 

#1 Microsoft 365 Email Backup – Using MS Outlook

To do this process manually, read and follow the below steps correctly. 

1. To start it, run the Outlook 365 application and log into it if not. 
2. Later, visit File – Open & Export – Import/Export – Export to a file – Outlook Data File (.pst).
3. Then, select the folder you want to backup – Next. 
4. Click the Browse button and select a folder to save the resultant file.
5. Once you choose the folder for backup, tap Finish. 

Despite being effective, it has various disadvantages that affect the transfer process. Some of them are: 

Restrictions of Manual Ways

• Using the manual approach, you might lose the data during the process as it is risky to use. 
• If you want to move bulk emails, it will consume your time and effort. 
• In case, the backup is stuck and responding, there is a high chance of losing data. 
• Sometimes, due to lots of attachments, the backup couldn’t respond. 

If need more reliable and effective utility, read another technique. 

#2 Professional Apparoch to Backup Office 365 Mailbox

MacSonik Office 365 Email Backup Tool is a reliable and effective utility to perform bulk migration without difficulty. Additionally, it is useful to back up Office 365 data into multiple file formats such as PST, PDF, MBOX, and others. Furthermore, it is helpful to backup Office 365 emails effectively with the help of the advanced features of this wizard. For instance, migration without attachments, selective date range emails, and more. Moreover, it maintains the original folder hierarchy during the entire process. 

Steps to Backup Microsoft 365 Email

Follow the mentioned steps to move Office 365 emails into PST or other formats. 

1. First of all, run the Office 365 backup software.
2. Next, enter the credentials to sign in to your Microsoft 365 account. Tap Sign In.
3. Then, view and choose the folder to backup. Hit Next. 
4. Later, select PST/PDF from the drop-down list.
5. Thereafter, assign the path and save the resultant file into your system. 
6. In the end, click Convert. 

Now, the process will automatically and your Office 365 emails will be migrated to the desired file format with no risk. 

Conclusion

Backing up Office 365 emails is helpful for you such as retrieving data that is accidentally lost. Apart from this, there were various advantages of this process. Other than this, we offered methods to backup Office 365 emails without issues. If you need a secure result, the professional software is the best solution. Using this approach, you will accomplish the desired results in no time without applying extra effort. 

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