How to Backup Email from Office 365 Webmail – Solved
Summary: Microsoft Office 365 is a helping hand in today’s growing world of communication. Managing and storing data in a desktop-based email service (MS Office 365) becomes easier. However, users look for a method to backup email from Office 365 webmail when their application is corrupt or at risk. Once your Office 365 data is backed up, you can restore it if your data is corrupted, accidentally deleted, or for any other reason. For this, you can use a manual or a professional Office 365 Backup Tool.
Earlier, Microsoft 365 was known as Office 365 which is a cloud-based service. This email application facilitates numerous Microsoft applications such as PowerPoint, Outlook, Word, and OneDrive for efficient data management. This platform also enhances productivity.
Need For Backing Up Microsoft Office 365 Data
You can find various reasons that lead to the need for backing up Microsoft Office 365 emails. Some common issues necessitating backup will be discussed later.
- A backup will help you recover lost data efficiently like when your data is accidentally deleted, malware attacks, or system failures.
- With backup, there will be no disruption to other functionality in MS Office 365.
- Once you back up, you can delete all the existing ones. So, you can store more in a single email account.
How to Backup Email from Office 365 Webmail?
Now, we will discuss some effective techniques to complete the process without disruption. If you have time and good technical knowledge, a manual approach will be effective. If not, you can use an automated solution for quick and smooth output.
Way 1. Save Emails from Office 365 Webmail
If you want to backup manually, follow the below guidance carefully.
- Begin with launching the MS Outlook on your PC.
- After that, navigate to File (Top menu bar) > Open & Export (Left-hand side).
- Next, pick Import/Export and then choose Export to a file. Click Next.
- Later, hit Outlook Data File (.pst) > Next.
- Further, choose the email account and folder that you wish to back up from Office 365. Tap Next.
- If necessary, choose the required feature from the list like Replace duplicates with items exported. Click Finish.
Thus, these steps will help you back up Office 365 data. However, it has some limitations that make it difficult for users to opt for it. For instance, this procedure is prone to corruption, time-consuming, and others. If you want, a reliable solution, read this blog till the end.
Way 2. Automated Technique to Recover Microsoft 365 Mail
For this process, the MacSonik Office 365 Email Backup Tool is highly recommended. This tool helps you backup email from Office 365 webmail efficiently and effectively. Also, it enables users to back up emails in bulk without damaging data. Additionally, you can use excellent features of the software for the desired outcome. For instance, you can back up without duplicates, attachments, or transfer selective emails. Apart from this, it maintains data integrity and provides an error-free output in no time without adding extra effort.
Detailed Steps to Backup Microsoft Office 365 Emails
Here is the complete guide to saving Office 365 emails safely.
- To start it, install and launch Office 365 Backup Tool on your operating system.
- Then, log in with the accurate credentials of your Office 365 email account. Hit Sign In.
- Later, opt for the folder you want to back up. Click Next.
- Further, select PST or other file formats from the drop-list of file formats.
- Now, pick user account >> Start Process.
Also Read – Migrate From Office 365 to Zoho Mail
Ending Statement
This blog provides comprehensive information on data backup. When it comes to backing up your data, you can choose between manual methods or professional services. Many users prefer professional techniques because they are more efficient and secure, allowing the task to be completed in less time. Additionally, these services are equipped to handle large volumes of data while ensuring it remains intact throughout the process.
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